UBIDESK

**UBIDESK** ​

**What is Ubidesk?**
Ubidesk is a web based //project management//, //collaboration system//. It allows team members to edit documents, share files and manage tasks directly from the site. It is mainly intended for:
 * Small and Medium Businesses
 * Academics and Communities
 * Departments and Teams

**How does it work?**
At the **signup** the user will have an option to use a free service which offer a very limited use of the tool, just enough to learn and understand the idea behind it. If the user decides to pay for the service, a 30 day trial is offered which allows enough time for that user to know if it is the right tool for his interest. An email will be sent to confirm the account. After confirming with ubidesk.com, the user will be able to access his homepage, a “**Dashboard**” will present "**space**" that was set at the creation of the account.

At any time the user will be able to upgrade their account if needed. When the user enters his "**space**" he can create a new project and can set it up to be:
 * Multiple spaces** can be created to allow different members per space, very good to keep tracks of multiple projects and the members associated with.
 * //Public//, all space's members will automatically be part of that project.
 * //Protected//, all space's members can view the project but only the project members that are added by the administrator will be able to work on it.
 * //Hidden//, only the project members can see the project. It is hidden from the other members.

A **calendar** is also available; space’s members can **setup meetings**, **appointments** and so on. A **Gantt chart** is available as well but only accessible if the appropriate paid subscription has been chosen. Members can **upload** and **share** office **documents** which will be **editable** directly **on the website** (available to paid subscription).
 * Folders**, **pages**, **topics** and **tasks** can be created in that project.

//This tool can become very valuable for everyone that wants to manage a project and synchronize all members of a project to know exactly what is going on at all times.//

**Pros**

 * Easy to sign up
 * Can sign in using either your account name or Email
 * Very simple to create a new Project, Folder, Page, Task and Topic
 * Simple menu bar to access the Projects, Calendar, Timeline and invite people.
 * Displays all the recent activities color coded.
 * No Ads
 * Access to the website’s forum
 * Search feature to find any information concerning the project
 * Price ranging is reasonable compare to other Project Management Online Tools
 * Right click on the menu shows: Rename, Delete and Post new topic
 * File revision

**Cons**

 * Could use a chat system to allows members to contact each others
 * Even though it is very easy to use, a Help link would be nice with access to a documentation about how to use each components of the tool
 * Would have been nice to access all the features with the free account for a period of time like 5 or 10 days
 * Video files not supported

Florent V.